Parish Council Meeting – 7 Feb 2024 – 7:30PM
Meeting Summary
| Committee: | Full Parish Council |
| Date/Time: | |
| Venue: | Shavington Village Hall |
Public Agenda
| 1 | To receive and consider apologies for absence |
| 2 | To note declarations of Members’ interest |
| 3 | To confirm and sign the minutes of the Shavington-cum-Gresty Council Meeting held on 26 January 2024 (attached) |
| 4 | Public Participation |
| A period not exceeding 20 minutes for members of the public to ask questions or submit comments | |
| 5 | To receive and consider updates from Committee Chairs in relation to meetings held since the previous Shavington-cum-Gresty Parish Council meeting on 6 December 2023 or any items arisen since then: Committee: Community and Engagement Committee (DRAFT minutes attached) Chair: Councillor K Gibbs Meeting held on 13 December 2023 Items for considerations i. that a recommendation is made to Full Council to consider a proposal of virement from Remembrance Service cost code and Civic Events cost code toward the Roll of Honour cost code for £1,317.50 to cover the cost of a new Roll of Honour stone with the updated list Committee: Village Hall Committee Chair: Cllr McIntyre Meeting held on 31 January 2024 (minutes attached) Items for consideration: i. (with regard to the Shavington-cum-Gresty Village Hall refurbishment project – Improved, Greener, Community Facilities Fund – Funded by the UK Rural and Shared England Prosperity): a. that a recommendation is made to Full Council to consider the project proposal. b. that a recommendation is made to Full council to consider allocating the needed 25% match-fund from reserves if the submission is successful. ii. A request is made to the Full Council to consider allocating any surplus from the Village Hall hiring income to be invested in enhancing projects for the hall. iii. A recommendation is made to the full council to reconsider its position and willingness to support the Festival Committee with the provision of free storage. Additionally, the council should consider whether to delegate the Clerk to re-draft the agreement with the help of a professional solicitor Committee: Environment and Recreation Committee Chair: Councillor Ferguson Committee: Finance & Strategy Committee Chair: Cllr R Jones Committee: Staffing Committee Chair: Cllr Buchanan Committee: Planning Committee Chair: Cllr McIntyre Meetings held on 6 December 2023 and 10 January 2024 (DRAFT minutes attached) |
| 6 | To receive the November and December report from the Village Beat Manager (attached) |
| 7 | To note the YTD Parish Council finance position (attached) |
| 8 | To note and approve all payments since 1 April 2023 (attached) |
| 9 | To receive and consider the DRAFT Shavington-cum-Gresty Parish Council Strategy 2024-2029 and initiate the public consultation process. (attached version 1.0.0) |
| 10 | To receive and consider an update on the Main Road Car Park in Shavington (attached) |
| 11 | To receive and consider an update on the Weston Mitigation Land acquisition project (attached) |
| 12 | To receive and consider an update on the Cheshire East Council Electoral Review Sub-Committee’s draft proposal for reviewing ward boundaries and any implications for the Shavington Ward. |
| 13 | To receive and consider the following grant application proposals from Officers (attached): i. Well-Being Wednesdays in Shavington-cum-Gresty- Healthy Neighbourhoods Fund ii. Shakedown Wednesdays in Shavington-cum-Gresty – Healthy Neighbourhoods Fund iii. Shavington-cum-Gresty Village Hall refurbishment project – Improved, Greener, Community Facilities Fund – Funded by the UK Rural and Shared England Prosperity |
| 14 | To receive and consider the DRAFT arrangements for the renewal of the contract of the funded PCSO dedicated to Shavington-cum-Gresty for the period 2024-25 (attached). |
| 15 | To receive and consider the following recommendation from the Community and Engagement Committee: i. that a recommendation is made to Full Council to consider a proposal of virement from Remembrance Service cost code and Civic Events cost code toward the Roll of Honour cost code for £1,317.50 to cover the cost of a new Roll of Honour stone with the updated list |
| 16 | To receive and consider the following recommendation from the Village Hall Committee: i. (with regard to the Shavington-cum-Gresty Village Hall refurbishment project – Improved, Greener, Community Facilities Fund – Funded by the UK Rural and Shared England Prosperity): a. that a recommendation is made to Full Council to consider the project proposal. b. that a recommendation is made to Full council to consider allocating the needed 25% match-fund from reserves if the submission is successful. ii. A request is made to the Full Council to consider allocating any surplus from the Village Hall hiring income to be invested in enhancing projects for the hall. iii. A recommendation is made to the full council to reconsider its position and willingness to support the Festival Committee with the provision of free storage. Additionally, the council should consider whether to delegate the Clerk to re-draft the agreement with the help of a professional solicitor |
| 17 | To receive and consider a request from Cheshire East Council seeking a contribution of £12,129 per annum (15% of running costs) toward the Shavington Leisure Centre (in the Parish of Rope) as part of their Strategic Leisure Review (attached) |
| 18 | To receive an update on the outcome of the following consultations run by Cheshire East Council, affecting the parish council, and to consider any necessary actions: i. Green Spaces Maintenance Review ii. Borough Parking Review |
| 19 | To receive and consider a request from The Drama Group for a variation of the Village Hall booking conditions for their December booking, specifically for their Christmas Cracker event. (attached) |
| 20 | To note the date of the next Council Meeting – 6 March 2024 7:30PM |