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Shavington-cum-Gresty Request of Quotations For Cleaning Services

Shavington-cum-Gresty Parish Council is seeking proposals to appoint a contractor to carry regular cleaning services at its premises (Shavington-cum-Gresty Village Hall – Main Road, Shavington, Crewe, CW2 5DP)


Quotations should be returned to by 1 May 2024, midnight.


  • Key personnel and skills involved
  • Example of previous experiences and references if possible
  • List of tools and equipment supplied by the contractor for the delivery of the service
  • Suggested weekly schedule of work
  • Budget
  • A copy of your current public liability insurance, RAMS, company Health & Safety policies, COSHH, employee’s liability insurance


Quotation should be submitted to:

Acceptable proposal formats:

Please direct any questions to Simona Garnero by email on

Cleaning Services Specification – Shavington-cum-Gresty Parish Council

  1. Executive Summary

The purpose of this Specification is to set out the scope and requirements of Shavington-cum-Gresty Parish Council (the Parish Council) in respect of its Cleaning Services contract.

  • Introduction

The Parish Council owns and manages Shavington-cum-Gresty Village Hall (Main Road, Shavington, Crewe, CW2 5DP).

The Village Hall consists of one main hall, lounge, kitchen, bar area, veranda and offices upstairs.

The Hall is hired on weekdays and weekends, and cleaners are expected to clean the venue outside of booking slots, or when the hall is not in use. Access to the online booking system will be given to the supplier.

Current booking slots are:

  • Mon-Fri 8am-12 noon, 1pm-5pm, 6pm-10pm
  • Sat 9am-1pm, 2pm-6pm, 7pm-11pm
  • Sun 9am-1pm, 2pm-6pm, 7pm-11pm

Tender Specification

The supplier will be requested to provide daily cleaning ideally before 8am on weekday and 9am on weekends.

Alternative options could be considered.

The supplier is required to bring it own tools and equipment, and to refill liquid soap, provide toilets papers, bin bags.

Main duties

  • Empty bins in all rooms
  • Tidy rooms where required
  • Wipe all hard surfaces
  • Vacuum carpets
  • Clean toilets and hand basins
  • Wash floors in all rooms when required
  • Tidy and dust offices
  • Sanitise high contact touch points
  • Wipe around surface in staff kitchen
  • Clean inside windows and door panels when appropriate
  • Stacked tables and chairs to be cleaned monthly
  • Keep a check on cleaning materials and re-order
  • Regularly charge wall sanitisers and wall soap
  • Move table back to storage area if needed
  • Undertake any other duties as may be required
  • Close and lock doors and windows and set alarm