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Parish Council meeting – 5 October 2022 8PM

Meeting Summary

Committee:Full Parish Council
Date/Time:
Venue:Shavington Village Hall

Public Agenda

1To receive and consider apologies for absence  
2To note declarations of Members’ interest  
3To confirm and sign the minutes of the Shavington-cum-Gresty Council Meeting held on 6 July 2022 (attached)  
4Public Participation
 A period not exceeding 20 minutes for members of the public to ask questions or submit comments  
5To receive and consider updates from Committee Chairs in relation to meetings held since the previous Shavington-cum-Gresty Parish Council meeting on 6 July 2022 or any items arisen since then:  

Committee: Community and Engagement Committee
Chair: Councillor K Gibbs    

Committee: Village Hall Committee (draft minutes attached)
Chair: Cllr McIntyre
Meeting held 7 September 2022
Items for consideration:  

i. that a recommendation is made to Full Council to review the VH weekend booking sessions as follow: Saturday 9am-1pm, 2pm-6pm Sunday 9am-1pm, 2pm-6pm. Exceptions could be made for regular booking  
ii. that the VH Committee DRAFT budget 2023/24 is recommended to full Council for consideration subject to the following amendments: gas and electricity figures should be reviewed    

Committee: Environment and Recreation Committee (draft minutes attached)
Chair: Councillor Ferguson
Meeting held 13 July 2022
Items for consideration:  

i. that the Shavington-cum-Gresty Parish Council Allotment Policy is recommended to full Council subject to the following amendments being included: “2.7 In exceptional circumstance the tenancy of the plot might be transferred to a close family member by Council’s resolution, provided that at the time of the application supporting evidence are supplied to justify the request. The decision of the Council will be final. 7.3 The Council further reserves the right to terminate an allotment tenancy via one month’s written Notice-To-Quit pursuant to section 30(2) of the Allotment Act 1908 if: Allotment rent is in arrears for 40 days or more (whether formally demanded or not); or it appears to the Council that the Tenant of an allotment is resident more than one mile outside the Village for which the allotments are provided.” ii. that the DRAF Environment and Recreation Committee budget 2023/24 is approved and recommended to F&S Committee, subject to the following amendments being made: add a budget of £600 for new planters    

Committee: Finance & Strategy Committee (draft minutes to follow)
Chair: Cllr Wain
Meeting held 28 September 2022
Items for consideration: (to follow)

Committee: Staffing Committee (draft minutes attached)
Chair: Cllr Buchanan
Meeting held 3 August 2022
Items for consideration:  

i. That the following policies are approved and recommended to Full Council for adoption: Employee Handbook, Officer Code of Conduct, Dignity at work policy, Equal Opportunity Policy
ii. that the DRAFT Staffing Committee budget 2023/24 is approved and recommended to F&S Committee  

Committee: Planning Committee (minutes and draft minutes attached)
Chair: Cllr McIntyre
Meetings held on 6 July 2022, 3 August 2022, 7 September 2022 and 5 October 2022 (minutes to follow)    
6To receive an update on Cheshire East Council’s plans affecting the Parish Council from Cllr Marren (CEC) (attached)  
7To receive the Reports from the Village Beat Manager (attached)  
8To receive and consider the following recommendation from the Village Hall Committee:  

i. that a recommendation is made to Full Council to review the VH weekend booking sessions as follow: Saturday 9am-1pm, 2pm-6pm Sunday 9am-1pm, 2pm-6pm. Exceptions could be made for regular booking  
9To receive and consider the following recommendation from the Environment and Recreational Committee (policy attached):  

i. that the Shavington-cum-Gresty Parish Council Allotment Policy is recommended to full Council subject to the following amendments being included: “2.7 In exceptional circumstance the tenancy of the plot might be transferred to a close family member by Council’s resolution, provided that at the time of the application supporting evidence are supplied to justify the request. The decision of the Council will be final. 7.3 The Council further reserves the right to terminate an allotment tenancy via one month’s written Notice-To-Quit pursuant to section 30(2) of the Allotment Act 1908 if: Allotment rent is in arrears for 40 days or more (whether formally demanded or not); or it appears to the Council that the Tenant of an allotment is resident more than one mile outside the Village for which the allotments are provided.”  
10To receive and consider the following recommendation from the Staffing Committee (attached):  

i. That the following policies are approved and recommended to Full Council for adoption: Employee Handbook, Officer Code of Conduct, Dignity at work policy, Equal Opportunity Policy
11To note the YTD Parish Council finance position (attached)  
12To receive and consider the External Auditor report for the period ending 31 March 2022 (attached)  
13To note and approve all payments since 1 April 2022 (attached)  

To consider emergency expenditures made by the Clerk under the delegation scheme for the implementation of the London Bridge protocol  
14To consider approving the next round of payments (to follow)  
15To receive and update about the public consultation run by the Parish Council on 140 Main Road and to receive and consider recommendation from F&S Committee  
16To receive and consider recommendation from F&S Committee with regards to a proposal from Cllr Marren (CEC) to match fund the installation costs for n.2 streetlights along the footpath between Ashcroft Avenue and Greenfield Avenue and to consider to allocate up to £1,400 from reserve  
17To receive an update with regards to the #QueenBee project and the HS2 Community grant award.  
18To receive and consider recommendation from F&S Committee with regards to the Council’s draft budget 2023/24 and to consider informing the budget setting process (to follow)  
19To receive and consider the following recommendation from the Finance and Strategy Committee (policy attached):  

i. That the Shavington-cum-Gresty Parish Council Recording at Meeting Policy is approved and recommended to Full Council  
20To receive and consider a recommendation from the Planning Committee with regards to a proposal to review speed limit in Newcastle Road  
21To note the date of the next Council Meeting – 7 December 2022 – 8PM