Annual Meeting of Parish Council – 4 May 2022 7:30pm
Meeting Summary
| Committee: | Full Parish Council |
| Date/Time: | |
| Venue: | Shavington Village Hall |
Public Agenda
| 1 | To receive and consider apologies for absence |
| 2 | To note declarations of Members’ interest |
| 3 | To elect the Chair of the Parish Council |
| 4 | To elect the Vice-Chair of the Parish Council |
| 5 | To confirm and sign the minutes of the Shavington-cum-Gresty Council Meetings hold on 6 April 2022 (attached) |
| 6 | To receive and consider updates from Committee Chairs in relation to meetings held since the previous Shavington-cum-Gresty Parish Council meeting on 6 April or any items arisen since then: Committee: Community and Engagement Committee Chair: Councillor K Gibbs Committee: Village Hall Committee Chair: Cllr McIntyre Committee: Environment and Recreation Committee Chair: Councillor Ferguson Committee: Finance Committee Chair: Cllr Wain Committee: Staffing Committee Chair: Councillor Buchanan |
| 7 | To consider and approve the terms of reference of Committees (attached) |
| 8 | To consider the approval of Committee structures and nominations to new and existing Committees (attached) |
| 9 | To consider and approve representations on outside bodies Village Festival Committee – Cllr Hancock Wybunbury United Charities – Cllrs Adams, Buchanan, K Gibbs |
| 10 | To consider and approve the Council meetings calendar 2022/23 (attached) |
| 11 | To confirm the Council’s adoption of: Councillor Code of Conduct (https://shavingtononline.co.uk/councillor-code-of-conduct/) Shavington-cum-Gresty Standing Orders (https://shavingtononline.co.uk/standing-orders/) Shavington-cum-Gresty Finance Regulations (https://shavingtononline.co.uk/finance-regulations/) |
| 12 | To review, consider and approve matters related to (attached): Council list of assets Affiliation to: Cheshire Association of Local Councils Cheshire Community Action |
| 13 | Internal auditor – to approve JDH Business Services as internal auditor for 2022/23 |
| 14 | External support services: To approve Beardmore Accountants for payroll service JDHBS as GDPR consultant Rhino Safety as H&S consultant |
| 15 | To consider and approve Council’s bank signatories: Cllr K Gibbs Cllr B Gibbs Cllr Hancock Cllr McIntyre Cllr Ferguson Cllr Adams S Garnero (Parish Clerk) S Randle (Community Manager) |
| 16 | To note and approve payments since the previous meeting (attached) |
| 17 | To consider approving the next round of payments (attached) |
| 18 | To receive a report from the Village Beat Manager (to follow) |
| 19 | To receive an update on Cheshire East Council’s plans affecting the Parish Council from Cllr Marren (CEC) (attached) |
| 20 | To receive an update with regards to Cheshire East Community Governance Review |
| 21 | To consider making a response to the following planning applications: |
| Application: 22/1388M Proposal: Proposed Demolition of existing Single Garage, replaced with 2-storey Side Extension to provide additional living accommodation + Internal and External Alterations Location: 90, MAIN ROAD, SHAVINGTON, CW2 5DU National Grid Ref: 369753.9234 351746.6283 | |
| 22 | To consider making responses to any urgent planning application consultations that have arisen since this agenda was published |
| 23 | To receive and consider funding a dedicated PCSO to cover Shavington-cum-Gresty’s area and to delegate the Clerk to sign the SLA agreement with Cheshire Constabulary on behalf of the Parish Council (attached) |
| 24 | To receive and consider proposals with regards to 140 Main Road (circulated) |
| 25 | To note the date of the next Council Meeting – 1 June 2022, 8pm |