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Annual Meeting of Parish Council – 17 May 2023 – 8PM

Meeting Summary

Committee:Full Parish Council
Venue:Shavington Village Hall

Public Agenda

1To elect the Chair and Vice-Chair of the Parish Council  
2To consider the co-option of n.2 Councillors for the Gresty Ward (attached)  
3To deliver Councillors’ Acceptance of Office forms and Register of Member Interest  
4To receive and consider apologies for absence  
5To note declarations of Members’ interest  
6To confirm and sign the minutes of the Shavington-cum-Gresty Council Meetings hold on 3 May 2023 (attached)
7 To consider and approve the terms of reference of Committees (attached)  
8To consider the approval of Committee structures and nominations to new and existing Committees (to follow)  
9To consider to adopt the General Power of Competence as set out in Localism Act 2011 (attached)  
10To consider and approve the Council meetings calendar 2023/2024 (attached)  
11To consider and approve representations on outside bodies:  

i. Village Festival Committee
ii. Wybunbury United Charities
iii. Theo Steele Bequest
iv. Shavington Park Resident Liaison Group  
12To review the Parish Council’s affiliation to Cheshire Association of Local Council (ChALC)  
13To receive and consider the Council Fixed Asset List (attached)  
14To confirm the Council’s adoption of:  

i. Shavington-cum-Gresty Standing Orders (attached)
ii. Shavington-cum-Gresty Finance Regulations (attached)
iii. Councillor Code of Conduct (  
iv. Shavington-cum-Gresty Parish Council Data Breach Notification Policy (
v. Shavington-cum-Gresty Parish Council Document Retention Policy (
vi. Shavington-cum-Gresty Parish Council General Privacy Policy (
vii. Shavington-cum-Gresty Parish Council Internal Privacy Policy (
viii. Shavington-cum-Gresty Parish Council Personal Data Complaints Policy ( )
ix. Shavington-cum-Gresty Parish Council Subject Access Request Procedure ( )
x. Shavington-cum-Gresty Parish Council Transparency Policy (
xi. Shavington-cum-Gresty Parish Council Employee Handbook (  
15Internal auditor – to approve JDH Business Services as internal auditor for 2023/24  
16To review and consider the following external support services and subscriptions:  

i. Beardmore Accountants for payroll service
ii. JDHBS as GDPR consultant
iii. Parish Online  
17To review and consider the Council’s bank signatories:  

Cllr K Gibbs
Cllr B Gibbs
Cllr Hancock
Cllr McIntyre
Cllr Ferguson
S Garnero (Parish Clerk)
S Randle (Community Manager)  
18To receive and consider updates from Committee Chairs in relation to meetings held since the previous Shavington-cum-Gresty Parish Council meeting on 5 April 2023 or any items arisen since then:  

Committee: Community and Engagement Committee
Chair: Councillor K Gibbs  

Committee: Village Hall Committee
Chair: Cllr McIntyre    

Committee: Environment and Recreation Committee
Chair: Councillor Ferguson    

Committee: Finance & Strategy Committee
Chair: Cllr Wain  

Committee: Staffing Committee
Chair: Cllr Buchanan    

Committee: Planning Committee
Chair: Cllr McIntyre Meeting held 5 April 2023    
19To note the YTD Parish Council finance position (attached)  
20To note and approve all payments since 1 April 2023 (attached)  
21To receive a report from the Village Beat Manager (attached)  
22To consider making a response to the following planning applications:    

Application: 23/1623N
Proposal: Two storey and single storey extension(s) to rear, loft conversion with new gable end and dormer to rear elevation, re-submission of application No 23/0414N
National Grid Ref: 370218.5104 351440.3196  
23To consider making responses to any urgent planning application consultations that have arisen since this agenda was published  
24To note the date of the next Council Meeting – 7 June 2023 7:30PM