Annual Meeting of Parish Council – 17 May 2023 – 8PM
Meeting Summary
| Committee: | Full Parish Council |
| Date/Time: | |
| Venue: | Shavington Village Hall |
Public Agenda
| 1 | To elect the Chair and Vice-Chair of the Parish Council |
| 2 | To consider the co-option of n.2 Councillors for the Gresty Ward (attached) |
| 3 | To deliver Councillors’ Acceptance of Office forms and Register of Member Interest |
| 4 | To receive and consider apologies for absence |
| 5 | To note declarations of Members’ interest |
| 6 | To confirm and sign the minutes of the Shavington-cum-Gresty Council Meetings hold on 3 May 2023 (attached) |
| 7 | To consider and approve the terms of reference of Committees (attached) |
| 8 | To consider the approval of Committee structures and nominations to new and existing Committees (to follow) |
| 9 | To consider to adopt the General Power of Competence as set out in Localism Act 2011 (attached) |
| 10 | To consider and approve the Council meetings calendar 2023/2024 (attached) |
| 11 | To consider and approve representations on outside bodies: i. Village Festival Committee ii. Wybunbury United Charities iii. Theo Steele Bequest iv. Shavington Park Resident Liaison Group |
| 12 | To review the Parish Council’s affiliation to Cheshire Association of Local Council (ChALC) |
| 13 | To receive and consider the Council Fixed Asset List (attached) |
| 14 | To confirm the Council’s adoption of: i. Shavington-cum-Gresty Standing Orders (attached) ii. Shavington-cum-Gresty Finance Regulations (attached) iii. Councillor Code of Conduct (https://shavingtononline.co.uk/councillor-code-of-conduct/) iv. Shavington-cum-Gresty Parish Council Data Breach Notification Policy (https://shavingtononline.co.uk/data-breach-notification-policy/) v. Shavington-cum-Gresty Parish Council Document Retention Policy (https://shavingtononline.co.uk/document-retention-policy/) vi. Shavington-cum-Gresty Parish Council General Privacy Policy (https://shavingtononline.co.uk/general-privacy-notice/) vii. Shavington-cum-Gresty Parish Council Internal Privacy Policy (https://shavingtononline.co.uk/internal-privacy-notice/) viii. Shavington-cum-Gresty Parish Council Personal Data Complaints Policy (https://shavingtononline.co.uk/personal-data-complaints-policy/ ) ix. Shavington-cum-Gresty Parish Council Subject Access Request Procedure (https://shavingtononline.co.uk/subject-access-request-procedures/ ) x. Shavington-cum-Gresty Parish Council Transparency Policy (https://shavingtononline.co.uk/transparency-policy/) xi. Shavington-cum-Gresty Parish Council Employee Handbook (https://shavingtononline.co.uk/employee-handbook/) |
| 15 | Internal auditor – to approve JDH Business Services as internal auditor for 2023/24 |
| 16 | To review and consider the following external support services and subscriptions: i. Beardmore Accountants for payroll service ii. JDHBS as GDPR consultant iii. Parish Online |
| 17 | To review and consider the Council’s bank signatories: Cllr K Gibbs Cllr B Gibbs Cllr Hancock Cllr McIntyre Cllr Ferguson S Garnero (Parish Clerk) S Randle (Community Manager) |
| 18 | To receive and consider updates from Committee Chairs in relation to meetings held since the previous Shavington-cum-Gresty Parish Council meeting on 5 April 2023 or any items arisen since then: Committee: Community and Engagement Committee Chair: Councillor K Gibbs Committee: Village Hall Committee Chair: Cllr McIntyre Committee: Environment and Recreation Committee Chair: Councillor Ferguson Committee: Finance & Strategy Committee Chair: Cllr Wain Committee: Staffing Committee Chair: Cllr Buchanan Committee: Planning Committee Chair: Cllr McIntyre Meeting held 5 April 2023 |
| 19 | To note the YTD Parish Council finance position (attached) |
| 20 | To note and approve all payments since 1 April 2023 (attached) |
| 21 | To receive a report from the Village Beat Manager (attached) |
| 22 | To consider making a response to the following planning applications: Application: 23/1623N Proposal: Two storey and single storey extension(s) to rear, loft conversion with new gable end and dormer to rear elevation, re-submission of application No 23/0414N Location: 21, CREWE ROAD, SHAVINGTON, CHESHIRE, CW2 5JE National Grid Ref: 370218.5104 351440.3196 |
| 23 | To consider making responses to any urgent planning application consultations that have arisen since this agenda was published |
| 24 | To note the date of the next Council Meeting – 7 June 2023 7:30PM |