Staffing Committee Terms of Reference

Approved by Shavington cum Gresty Parish Council on 4 May 2022

	5 Members of Authority	Quorum 3
	Meeting will take place every six month
	To provide effective and professional staff management of all matters related to the employees of the Parish Council. All non-committee members may attend meetings of the Committee except for confidential items or matters relating to grievance or discipline and speak at the Chair’s discretion but are unable to vote.
	Function of the Committee	Delegation of function
1	All delegated functions as set out in the Terms of Reference and Delegation of Council	Committee
2	To recommend to Council the overall Staffing structure and approval of additional posts.	Parish Clerk reserved for Council All other staff to Committee including payment of honoraria providing within agreed budget.
3	To recommend to Council Personnel policies and Employee Handbook	Committee
4	Management and Appointment of Staff (Local Government Act 1972 s112-119)	Recommend appointment of new Parish Clerk to be endorsed by Council Selection of long list by Parish Clerk with personnel assistance if appropriate Selection of final short list – Chair and Vice Chair of the Council and Chair of the Staffing Committee Final Interview – Committee and Chair of the Council Parish Clerk for casual staff and temporary appointments to approved positions below Scale Point 23 Decision on whether to fill vacant positions is delegated to Parish Clerk. Decision on recruitment of contract staff or interim contract staff to Committee Management of staff in accordance with Council policy, procedures and budget to Parish Clerk.
5	Disciplinary matters under the Council’s Disciplinary Procedure.	Parish Clerk with appeal to Staffing Committee Staffing Committee in the case of the Parish Clerk with appeal to Complaints Committee (only members not on Staffing Committee) Dismissal of Parish Clerk to be ratified by Council
6	Determination of individual grading issues and job evaluation	Committee, except Parish Clerk reserved to Council
7	Issues relating to the Local Government Pension Scheme as it affects individual employees and administration of retirement.	Committee (Council in case of Parish Clerk) Administration of retirement in cases of permanent ill health, after appropriate medical advice via NEST Pensions Discretions Policies to Committee
8	Approval of job descriptions and person specifications and all contracts of employment	Committee to approve except Council in the case of Parish Clerk All Councillors to be given the opportunity to comment on the draft job description and person specification before final committee approval.
9	Absence issues under the Council’s Attendance Management Guidelines.	Parish Clerk except Committee in the case of Parish Clerk
10	To place staff at the disposal of other local authorities for the purpose of joint arrangements or Partnership working	Council
11	Competence Procedure	Parish Clerk except Committee in the case of Parish Clerk
12	Issue of Contracts of Employment	Parish Clerk except Committee in the case of Parish Clerk Model Contract approved by Committee
13	Redundancy and Redeployment	Committee
14	Monitoring Equalities Policy in relation to employment	Committee
15	Approval of Officer Codes of Conduct, supplements and Member – Officer Protocol	Council
16	Health and Safety	Committee for approval of Policy other than General Statement and organisation which are reserved for Council Committee to oversee responsibilities for Council within budget and policy Parish Clerk for routine management
17	Grievance Procedure	Parish Clerk, except Committee in the case of Parish Clerk
18	Administration of other Staffing procedures	Parish Clerk, except Committee in the case of Parish Clerk
19	Employee Development Review and assessment at end of Probationary period	Parish Clerk for all staff, often delegated to direct manager. Chair of Council, Staffing Chair and one other Member of Committee for Parish Clerk
20	Training and Development Plan for all emoloyees	Parish Clerk Chair of Staffing in case of Parish Clerk
21	To review employees pay awards and increments for recommendation to Full Council for approval	Committee

NB. Any actions delegated to the Parish Clerk/Proper Officer may in his/her absence be undertaken by the nominated deputy or deputies, if the matter cannot wait until the Parish Clerk’s return.