Publication Scheme
Approved by Shavington-cum-Gresty Parish Council on 6 March 2024
| Information to be published | How the information can be obtained |
| Class 1 – Who we are and what we do (Organisational information, structures, locations and contacts) This will be current information only | (Hard copy and/or Website) Hard copy and Website or via Email if practicable |
| Who’s Who on the Council and its Committees | Hard copy and Website |
| Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address) | Hard copy and Website |
| Location of main Council office and accessibility details | Hard copy and Website |
| Staffing structure | Hard copy and Website |
| Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum | Hard copy and Website |
| Annual return form and report by auditor | Hard copy and Website |
| Finalised budget | Hard copy and Website |
| Precept | Hard copy and Website |
| Borrowing Approval letter | Hard copy (where applicable) |
| Financial Standing Orders and Regulations | Hard copy and Website |
| Grants given and received | Hard copy |
| List of current contracts awarded and value of contract | Hard copy |
| Members’ expenses | Hard copy |
| Members’ allowances | Not applicable |
| Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews) | |
| Parish Plan (current and previous year as a minimum) | Hard copy and Website |
| Annual Report to Parish Meeting (current and previous year as a minimum) | Hard copy and Website |
| Quality status | Hard copy |
| Local charters drawn up in accordance with DCLG guidelines | Not applicable |
| Class 4 – How we make decisions (Decision making processes and records of decisions) Current and previous council year as a minimum | Hard copy |
| Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) | Hard copy and Website |
| Agendas of meetings (as above) | Hard copy and Website |
| Minutes of meetings (as above) – Note: this will exclude information that is properly regarded as private to the meeting. | Hard copy and Website |
| Reports presented to council meetings – Note: this will exclude information that is properly regarded as private to the meeting. | Hard copy and Website |
| Responses to consultation papers | Hard copy where available |
| Responses to planning applications | Hard copy and Website |
| Bye-laws | Hard copy |
| Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only | Hard copy |
| Policies and procedures for the conduct of council business: Procedural standing orders | Hard copy and Website |
| Committee and sub-committee terms of reference | Hard copy |
| Delegated authority in respect of officers | Hard copy |
| Code of Conduct | Hard copy and Website |
| Policy statements | Hard copy and Website |
| Policies and procedures for the provision of services and about the employment of staff: | Hard copy |
| Internal policies relating to the delivery of services | |
| Equality and Diversity policy | Hard copy and Website |
| Health and Safety policy | Hard copy and Website |
| Recruitment policies (including current vacancies) | Hard copy and Website |
| Policies and procedures for handling requests for information | Hard copy and Website |
| Complaints procedures (including those covering requests for information and operating the | Hard copy and Website |
| publication scheme) | |
| Information security policy | Not applicable |
| Records management policies (records retention, destruction and archive) | Hard copy and Website |
| Data protection policies | Hard copy and Website |
| Schedule of charges (for the publication of information) | Hard copy and Website |
| Class 6 – Lists and Registers Currently maintained lists and registers only | (hard copy or website; some information may only be available by inspection) |
| Any publicly available register or list | Hard copy |
| Asset Register | Hard copy and Website |
| Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by Parish Councils) | Hard copy |
| Register of members’ interests | Hard copy and Website |
| Register of gifts and hospitality | Hard copy |
| Class 7 – The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only | (hard copy or website; some information may only be available by inspection) Hard copy and Website |
| Allotments | Hard copy and Website |
| Burial grounds and closed churchyards | Not applicable |
| Community centres and village halls | Hard copy and Website |
| Parks, playing fields and recreational facilities | Hard copy and Website |
| Seating, litter bins, clocks, memorials and lighting | Hard copy and Website |
| Bus shelters | Not applicable |
| Markets | Not applicable |
| Public conveniences | Not applicable |
| Agency agreements | Not applicable |
| A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) | Hard copy and Website |
Contact details:
Parish Clerk: Ms Simona Garnero
Tel: 01270 421125
Email: clerk@shavingtononline.co.uk
Website: www.shavingtononline.co.uk
SCHEDULE OF CHARGES
One copy of any available document will be supplied free of charge to any resident within the Parish of Shavington-cum-Gresty
Multiple copies of any available document will be supplied to any resident within the Parish of Shavington-cum-Gresty on payment of the actual cost of copying and postage.
Any single copy of any available document, or multiple copies of same, will only be provided to any resident outside the Parish of Shavington-cum-Gresty or to any company or corporate body, on payment of a sum not exceeding £25.00 for administrative expenses plus the actual cost of copying and postage.