Village Hall Committee Meeting – 7 September 2022 – 7:30pm
Meeting Summary
| Committee: | Village Hall |
| Date/Time: | |
| Venue: | Shavington Village Hall |
Public Agenda
| 1 | To receive and consider apologies for absence |
| 2 | To elect the Chair and Deputy Chair |
| 3 | To note the Term of References for the Village Hall Committee (attached) |
| 4 | To consider the appointment of non-Parish Councillors Members to the Committee as representative of the community |
| 5 | To note declarations of Members’ interests |
| 6 | To confirm and sign the minutes of Village Hall Committee Meeting held on 9 February 2022 (attached) |
| 7 | Public Participation |
| A period not exceeding 20 minutes for members of the public to ask questions or submit comments | |
| 8 | To consider the YTD financial position of the VH Committee (attached) |
| 9 | To receive and consider an update with regard to the Village Hall occupancy rate (to follow) |
| 10 | To receive and consider a proposal to review the Village Hall booking fees and booking slots |
| 11 | To receive and consider an update with regards to the Cheshire Connected Community Grant and Cheshire East Council Social Franchise |
| 12 | To receive and consider the following proposals: i. To introduce a checklist form to be completed by hirers after the use of the Village Hall ii. To purchase mirrors to be fitted in the Village Hall toilets iii. To update the Village Hall First Aid Kit iv. To display the ‘NO car to be left overnight’ sign on the Village Hall gates v. To consider a request for storage from Nantwich Bridge Club and Children Music Classes vi. To review Terms and Conditions of booking form accordingly |
| 13 | To receive and consider an update with regards to the Internet provider at the Village Hall |
| 14 | To receive and consider an update with regards to marketing activities to promote the Village Hall, including direct mail marketing B&B and paid campaign on social media B&C |
| 15 | To consider and inform the budget setting process for 2023/24 financial year (attached) |
| 16 | To note the date of the next Environment and Recreation Committee Meeting – 16 November 2022 7:30PM |