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Parish Council meeting – 6March 2024 7:30PM

Meeting Summary

Committee:Full Parish Council
Date/Time:
Venue:Shavington Village Hall

Notes for Members of the Public:

Public Agenda

1To receive and consider apologies for absence  
2To note declarations of Members’ interest  
3To confirm and sign the minutes of the Shavington-cum-Gresty Council Meeting held on 7 February 2024 (attached)  
4Public Participation
 A period not exceeding 20 minutes for members of the public to ask questions or submit comments  
5To receive and consider updates from Committee Chairs in relation to meetings held since the previous Shavington-cum-Gresty Parish Council meeting on 7 February or any items arisen since then:  

Committee: Community and Engagement Committee
Chair: Councillor K Gibbs    

Committee: Village Hall Committee
Chair: Cllr McIntyre    

Committee: Environment and Recreation Committee
Chair: Councillor Ferguson    

Committee: Finance & Strategy Committee
Chair: Cllr R Jones
Meeting held on 28 February 2024 (DRAFT minutes attached)
Items for consideration:  

i. that the latest version of the Parish Council Fixed Asset Register is approved and recommended to Full Council.  

ii. that the latest version of the Parish Council Financial Risk Assessment is approved and recommended to Full Council  

iii. that the updated version of the Council’s Direct Debit list is approved, and that a recommendation is made to Full Council to approve the use of variable direct debit system as per s.6.5 of the Council’s Financial Regulations  

iv. that the following policies are recommend to Full Council for approval:  
Shavington-cum-Gresty Parish Council Training and Development Policy for Councillors and Staff
Shavington-cum-Gresty Parish Council Publication Scheme Information Guide
Shavington-cum-Gresty Parish Council Pensions Discretions Policy  

v. that the Shavington-cum-Gresty Parish Council Councillor-Officer protocol is recommend to Full Council for approval, subject to the following amendment under the paragraph Roles of Councillors and Officers:  
“In any instance where behaviour deviates from the standards outlined in the Shavington-cum-Gresty Parish Council Councillor Code of Conduct or the Shavington-cum-Gresty Parish Council Councillor-Officer Protocol, escalates in tone, or causes someone to feel threatened or uncomfortable, the interaction should be promptly terminated and reported to the line manager.” Should be added under s. “Roles of Councillors and Officers”
“To represent the council externally if authorised by the Parish Council” should replace the sentence “To represent the council externally;”    

Committee: Staffing Committee
Chair: Cllr Buchanan    

Committee: Planning Committee
Chair: Cllr McIntyre
Meetings held on 7 February 2024 (DRAFT minutes attached)    
6To receive the January report from the Village Beat Manager (attached)  
7To note the YTD Parish Council finance position (attached)  
8To note and approve all payments since 1 April 2023 (attached)  
9To receive the revised DRAFT Shavington-cum-Gresty Parish Council Strategy 2024-2029 (attached DRAFT version 6.0.1)  
10To receive an update on the Main Road Car Park in Shavington  
11To receive an update on the Weston Mitigation Land acquisition project    
12To receive and consider the following document as per approved by Finance & Strategy Committee (attached):  

Shavington-cum-Gresty Parish Council Asset register
Shavington-cum-Gresty Parish Council Financial Risk Assessment
Shavington-cum-Gresty Parish Council Direct Debit List  
13To receive and consider the following recommendation from the Finance & Strategy Committee:  

– That the Council reconfirm its approval for the use of direct debit payments as per section 6.5 of the Council Financial Regulations.  
14To receive and consider the following policies, as recommended by the Finance & Strategy Committee (attached):  

Shavington-cum-Gresty Parish Council Councillor-Officer protocol (with amendments as per Finance & Strategy Committee’s recommendation)
Shavington-cum-Gresty Parish Council Training and Development Policy for Councillors and Staff
Shavington-cum-Gresty Parish Council Publication Scheme Information Guide
Shavington-cum-Gresty Parish Council Pensions Discretions Policy  
15To consider a proposal to request Cheshire East Council to regularly enforce parking restrictions on Crewe Road in Shavington (CW2 5AQ area)  
16To note the date of the next Council Meeting – 1 May 7:30PM