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Parish Council – 6 December 2023 – 7:30PM

Meeting Summary

Committee:Full Parish Council
Date/Time:
Venue:Shavington Village Hall

Public Agenda

1To receive and consider apologies for absence  
2To note declarations of Members’ interest  
3To confirm and sign the minutes of the Shavington-cum-Gresty Council Meeting held on 4 October 2023 (attached)  
4Public Participation
 A period not exceeding 20 minutes for members of the public to ask questions or submit comments  
5To receive and consider updates from Committee Chairs in relation to meetings held since the previous Shavington-cum-Gresty Parish Council meeting on 4 October 2023 or any items arisen since then:  

Committee: Community and Engagement Committee
Chair: Councillor K Gibbs    

Committee: Village Hall Committee
Chair: Cllr McIntyre
Meeting held on 11 October 2023 (minutes attached)
Items for consideration:  

i. that the Shavington-cum-Gresty Village Hall Hiring Agreement is approved and recommended to Full Council subject to some amendment being made    

Committee: Environment and Recreation Committee
Chair: Councillor Ferguson
Meeting held on 15 November 2023 (minutes attached)
Items for consideration:  

i. Quote 2 is recommended to Full Council for approval for the provision of the Parish Ground Maintenance service for 2024/25. This recommendation is based on the following reasons: gardener’s 5-year plan to improve the green spaces In the Parish, gardener willingness to collaborate with the community through community project, receipt of a more detailed quote compared to the other quotes received.  

ii. A recommendation is proposed to Full Council to consider having a rolling contract with the supplier. This contract will be subject to review every two years to assess market value.    

Committee: Finance & Strategy Committee
Chair: Cllr R Jones
Meeting held on 29 November 2023 (minutes attached)
Items for consideration:  

i. that a recommendation is made to full council to accept Quote 2 for the provision of legal services regarding the acquisition of the Western Ecological Mitigation Area, on the basis that the support provided in the negotiation process is stronger, the process is better described in the quote, and they provide more reassurance on the support given to the council in the negotiation of all aspect of s.106.

ii. that the Clerk is instructed to negotiate the payment timeline, ensuring that any payment is scheduled for the upcoming financial year, with a dedicated budget allocation.  

iii. that the DARFT council budget v.8 (attached to the Committee Minutes) is recommended to Full Council for consideration. Building on the previous year’s action plan, an additional £40k is proposed based on the Council Strategy Review’s objectives, divided as follows: £20k for the appointment of the Communication Officer and £20k for a rolling capital fund to commence strategy implementation.  

iv. that the following project is recommended to Full Council for approval: Reserve Policy    

Committee: Staffing Committee
Chair: Cllr Buchanan
Meeting held on 25 October 2023 (minutes attached)
Items for consideration:    

i. that a recommendation is made to Full Council to close the Council Office over the Christmas period (from 25 December 2023 to 7 January 2024).  

ii. that a recommendation is made to Full Council to consider reviewing the salary band of the Clerk to SCP 33-36, in accordance with the recommendation provided by Ms. Weaver, Chief Officer at ChALC.  

iii. that a recommendation is made to Full Council to move the Clerk to SCP 36 effective from 1st April 2024, or earlier if the council wish to consider a budget virement.    

Committee: Planning Committee
Chair: Cllr McIntyre
Meetings held: 4 October 2023 (minutes attached) and 6 December 2023
6To receive the September and October report from the Village Beat Manager (attached)  
7To note the YTD Parish Council finance position (attached)  
8To note and approve all payments since 1 April 2023 (attached)  
9To receive and consider the DRAFT Car Park Sponsorship Agreement submitted by The Learning Partnership Academy Trust (attached)

To consider delegating authority to the Clerk for the signing of agreement on behalf of the Parish Council, pending acceptance.  

To consider the following virement proposal: allocate £4,000 from Acquisition Project (cost code 53) toward the Main Road Car Park Contribution budget line, with the balance of £500 to be allocated from reserves.  
10To receive and consider an update on the Strategic Review project (attached)  
11To receive and consider the following recommendation from the Village Hall Committee (attached):  

i. that the Shavington-cum-Gresty Village Hall Hiring Agreement is approved and recommended to Full Council subject to some amendment being made    
12To receive and consider the following recommendations from the Environment and Recreation Committee (attached):  

i. Quote 2 is recommended to Full Council for approval for the provision of the Parish Ground Maintenance service for 2024/25. This recommendation is based on the following reasons: gardener’s 5-year plan to improve the green spaces In the Parish, gardener willingness to collaborate with the community through community project, receipt of a more detailed quote compared to the other quotes received.  

ii. A recommendation is proposed to Full Council to consider having a rolling contract with the supplier. This contract will be subject to review every two years to assess market value.    
13To receive and consider the following recommendations from the Staffing Committee (attached):  

i. that a recommendation is made to Full Council to close the Council Office over the Christmas period (from 25 December 2023 to 7 January 2024).  

ii. that a recommendation is made to Full Council to consider reviewing the salary band of the Clerk to SCP 33-36, in accordance with the recommendation provided by Ms. Weaver, Chief Officer at ChALC.  

iii. that a recommendation is made to Full Council to move the Clerk to SCP 36 effective from 1st April 2024, or earlier if the council wish to consider a budget virement.    
14To receive and consider the following recommendations from the Finance and Strategy Committee (attached):  

i. that a recommendation is made to full council to accept Quote 2 for the provision of legal services regarding the acquisition of the Western Ecological Mitigation Area, on the basis that the support provided in the negotiation process is stronger, the process is better described in the quote, and they provide more reassurance on the support given to the council in the negotiation of all aspect of s.106.

ii. that the Clerk is instructed to negotiate the payment timeline, ensuring that any payment is scheduled for the upcoming financial year, with a dedicated budget allocation.    
15To receive and consider recommendation from Finance and Strategy Committee with regards to the Council’s draft budget 2024/25 (attached)  

To consider to approve the Parish Council budget for the forthcoming financial year and the precept request for 2024/25  
16To receive and consider a proposal to move all Council’s email to the @gov.uk domain (attached)  
17To receive an update on Cheshire East Council’s plans affecting the Parish Council from Cllr Buchanan (Cheshire East Council)  
18To receive an update with regards to the NJCP 2023/24 pay rise (attached)  
19To receive and consider the following recommendations from the Finance and Strategy Committee (attached):  

i. that the following project is recommended to Full Council for approval: Reserve Policy  
20To note the date of the next Council Meeting – 7 February 2024 7:30PM