Community and Engagement Committee – 23rd June 2021
Shavington Village Hall
Notes for Members of the Public:
Please note this is a face to face meeting and numbers in the room are very limited due to ongoing Covid-19 restrictions. Any members of the public that wish to attend, please register with the clerk by emailing firstname.lastname@example.org. by 3pm on Wednesday, 23th June 202
To receive and consider apologies for absence
To elect the Chair and Deputy Chair
To note declarations of Members’ interests
To confirm and sign the minutes of the Community and Engagement Committee Meeting hold on August 11th, 2020 (attached)
A period not exceeding 20 minutes for members of the public to ask questions or submit comments
To receive an update regarding the Village Festival event (attached)
To consider relevant subjects to be included in the next Parish Council newsletter
To consider relevant subjects to be promoted on the Parish Council’s social media channels
To receive and consider an update regard Shavington-cum-Gresty Remembrance Service
To receive and consider an update with regard to the Carol’s at Christmas event
To note the date of the next Community and Engagement Committee Meeting – October, 20th 2021
Meeting: Community and Engagement Committee, 23.06.2021
Report Purpose: To provide an update with regard to the Village Festival
Version Control: v0
The report provides an update with regards to the Village Festival and outlines financial implication to sponsor the event and have a presence on the day.
Shavington Village Festival fist started back in 1976, to celebrate the Queen’s Silver Jubilee. A Committee was set up to organise a Village Festival in the summer of 1977, and from the outset, the Committee decided that the prime objective of the Festival would be to create the opportunity for local organisations to raise funds, usually by running a stall. It was a successful event and so popular that it had continued for over 40 years.
To support the event, Shavington-cum-Gresty Parish Council resolved to sponsor the Traffic Management cost up to £800 (Parish Council meeting, April 7th, 2021).
A quote was received and accepted from Amberon TM, for the value of £627+VAT. Details of Traffic Management service required for the day, and submission of all the necessary documentations to the competent Authority are outside the scope of the sponsorship and will be dealt by the event organisers.
On June, 9th Members resolved to have a presence on the day of the event and to delegate the Clerk to proceed with the operational arrangements for the day.
The Village Festival booking form was filled and sent
Amberon TM was paid
Brave Little Tank has been asked to design: 2 ScG branded banner, 4 One identity branded banner, A3 village map
500 metal badge pins with the One identity logo have been ordered
12 green t-shirt for volunteers were ordered
12 blue t-shirt for Cllr were ordered
Cllr Jones agreed to lend a gazebo for the day
Newsletters were distributed with promotional articles for the Village Festival
The event has an environmental impact, in line with equivalent events.
Positive: greater community engagement
Shavington-cum-Gresty Parish Council budget 2021/22