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Community and Engagement Committee – 23rd June 2021

Meeting Summary

Committee:Community Engagement
Venue:Shavington Village Hall

Notes for Members of the Public:

  • Please note this is a face to face meeting and numbers in the room are very limited due to ongoing Covid-19 restrictions. Any members of the public that wish to attend, please register with the clerk by emailing by 3pm on Wednesday, 23th June 202

Public Agenda


1To receive and consider apologies for absence  
2To elect the Chair and Deputy Chair  
3To note declarations of Members’ interests  
4To confirm and sign the minutes of the Community and Engagement Committee Meeting hold on August 11th, 2020 (attached)  
5Public Participation
 A period not exceeding 20 minutes for members of the public to ask questions or submit comments  
6To receive an update regarding the Village Festival event (attached)  
7To consider relevant subjects to be included in the next Parish Council newsletter  
8To consider relevant subjects to be promoted on the Parish Council’s social media channels  
9To receive and consider an update regard Shavington-cum-Gresty Remembrance Service  
10To receive and consider an update with regard to the Carol’s at Christmas event  
11To note the date of the next Community and Engagement Committee Meeting – October, 20th  2021  

Report Statement

Meeting:                  Community and Engagement Committee, 23.06.2021

Report Purpose:      To provide an update with regard to the Village Festival

Version Control:      v0

Author:                    Clerk            

  1. Report Summary

The report provides an update with regards to the Village Festival and outlines financial implication to sponsor the event and have a presence on the day.

  • Background

Shavington Village Festival fist started back in 1976, to celebrate the Queen’s Silver Jubilee. A Committee was set up to organise a Village Festival in the summer of 1977, and from the outset, the Committee decided that the prime objective of the Festival would be to create the opportunity for local organisations to raise funds, usually by running a stall. It was a successful event and so popular that it had continued for over 40 years.

  • Position

To support the event, Shavington-cum-Gresty Parish Council resolved to sponsor the Traffic Management cost up to £800 (Parish Council meeting, April 7th, 2021).

A quote was received and accepted from Amberon TM, for the value of £627+VAT. Details of Traffic Management service required for the day, and submission of all the necessary documentations to the competent Authority are outside the scope of the sponsorship and will be dealt by the event organisers.

On June, 9th Members resolved to have a presence on the day of the event and to delegate the Clerk to proceed with the operational arrangements for the day.

Since then:

  • The Village Festival booking form was filled and sent
  • Amberon TM was paid
  • Brave Little Tank has been asked to design: 2 ScG branded banner, 4 One identity branded banner, A3 village map
  • 500 metal badge pins with the One identity logo have been ordered
  • 12 green t-shirt for volunteers were ordered
  • 12 blue t-shirt for Cllr were ordered
  • Cllr Jones agreed to lend a gazebo for the day
  • Newsletters were distributed with promotional articles for the Village Festival
  • Sustainability Impact

The event has an environmental impact, in line with equivalent events.

  • Community Impact

Positive: greater community engagement

  • Governance

Shavington-cum-Gresty Parish Council budget 2021/22

  • Financial Impact

Within the allocated budget

  • Resource Impact

Officers time. Clerk to supervise and manage.

  • Consideration Sought

To note the report