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Annual Parish Council meeting – 1 May 2024 7:30PM

Meeting Summary

Committee:Full Parish Council
Venue:Shavington Village Hall

Public Agenda

1To elect the Chair and Vice-Chair of the Parish Council  
2To receive and consider apologies for absence  
3To note declarations of Members’ interest  
4To confirm and sign the minutes of the Shavington-cum-Gresty Council Meetings held on 28 March 2024 (attached)  
5To consider the DRAFT Committee membership for 2024/2025  

Community & Engagement Committee (7): Cllrs K Gibbs, B Gibbs, McHugh, Cruickshank
Finance & Strategy Committee (5): Cllrs K Gibbs, B Gibbs, S Jones, Ferguson, McHugh, Randle
Environment & Recreation Committee (8): Cllrs K Gibbs, S Jones, Ferguson, McHugh, Randle, Cruickshank
Planning Committee (8): Cllrs McIntyre, K Gibbs, Ferguson, McHugh, Wain
Staffing Committee (5): Cllrs Buchanan, B Gibbs. McHugh
Village Hall Committee (5): Cllrs McIntyre, K Gibbs, S Jones, Hancock, Cruickshank
Complaints Committee (5): Cllrs Buchanan, McHugh, Wain, Randle, B Gibbs  
6To consider and approve the Terms of Reference of Committees for 2024/2025 (attached)  
7 To consider and approve the Council meetings calendar 2024/25 (attached)  
8To consider and approve representations on outside bodies:
Village Festival Committee
Wybunbury United Charities
Theo Steele Bequest
Shavington Park Resident Liaison Group  
9To review the Parish Council’s affiliation to Cheshire Association of Local Council (ChALC)  
10To confirm the Council’s adoption of:  

i. Shavington-cum-Gresty Standing Orders (attached)
ii. Shavington-cum-Gresty Finance Regulations (attached)  
11To review and consider the following external support services and subscriptions:  

i. Beardmore Accountants for payroll service
ii. JDHBS as GDPR consultant
iii. Parish Online  
12Internal auditor – to approve JDH Business Services as internal auditor for 2024/25  
13To review and consider the Council’s bank signatories:  

Cllr K Gibbs
Cllr B Gibbs
Cllr Hancock
Cllr McIntyre
Cllr Ferguson
S Garnero (Parish Clerk)
S Randle (Community Manager)  
14To consider to approve the Annual Governance Statement 2023/24 by resolution (attached)  
15To review and consider the Internal Auditor report (attached)  
16To approve dates for the period of Public Rights:  

Commencing on Monday 3 June 2024 and ending on Friday 12 July 2024  
17To consider to approve Section 2 – Accounting Statemen 2023-24 for submission to PKF Littlejohn LLP, external auditor (attached)  
18To receive and consider updates from Committee Chairs in relation to meetings held since the previous Shavington-cum-Gresty Parish Council meeting on 28 March 2024 or any items arisen since then:  

Committee: Community and Engagement Committee
Chair: Councillor K Gibbs  

Committee: Village Hall Committee
Chair: Cllr McIntyre    

Committee: Environment and Recreation Committee
Chair: Councillor Ferguson    

Committee: Finance & Strategy Committee
Chair: Cllr Wain  

Committee: Staffing Committee
Chair: Cllr Buchanan    

Committee: Planning Committee
Chair: Cllr McIntyre    
19To note the YTD Parish Council finance position (attached)  
20To note and approve all payments since 1 April 2023 (attached)  
21To receive a report from the February and March Village Beat Manager (attached)  
22To consider making a response to the following planning applications:    

Application: 24/1393N
Proposal: Retrospective application for proposed repositioning of screen fence
Location: 21, LITTLE MEADOW PLACE, SHAVINGTON, CW2 5UB National Grid Ref: 370975.9541 353052.3227  
23To consider making responses to any urgent planning application consultations that have arisen since this agenda was published  
24To consider moving £28,244.20 from Shavington-cum-Gresty PC-Village Hall bank account to Shavington-cum-Gresty Parish Council bank account  
25To receive and consider updates on the following grant applications (attached)  

i. SPF E60 Cultural Activity Grant: Parish Council has been awarded £3,900 towards the D-Day Programme.  
ii. Flourish Fund: Parish Council has been awarded £5,000 towards the Wellbeing Wednesdays in Shavington-cum-Gresty Programme.  
iii. Improved, Greener Community Fund: Parish Council has been awarded £750 towards new blinds in the Village Hall (with a matching fund of £250 from the Parish Council).  

To consider delegating the Community Manager and Clerk to deliver the D-Day Programme and the blinds refurbishment at the Village Hall  
26To receive and consider proposals for suppliers to deliver cardio-vascular activities as part of the Wellbeing Wednesday programme (attached)  

To consider delegating the Community Manager to deliver the Wellbeing Wednesday progamme  
27To receive and consider quotes from solicitors to draft the hiring agreement for the village hall shed. (attached)  

To receive and consider the response from the Shavington Village Festival Committee regarding their availability to match fund the legal costs for drafting the agreement.  
28To receive an update on the Shavington-cum-Gresty Parish Council Strategy 2024-29  
29To receive and consider an update with regard to the pest-control treatment at the Gresty Lane Allotments, and to consider alternative options (attached)  
30To receive an update on the Fire Safety Audit undertook by Cheshire Fire and Rescue Service at the Village Hall  
31To note the date of the next Council Meeting – 5 June 2024 7:30PM