Annual Parish Council meeting – 1 May 2024 7:30PM
Meeting Summary
| Committee: | Full Parish Council |
| Date/Time: | |
| Venue: | Shavington Village Hall |
Public Agenda
| 1 | To elect the Chair and Vice-Chair of the Parish Council |
| 2 | To receive and consider apologies for absence |
| 3 | To note declarations of Members’ interest |
| 4 | To confirm and sign the minutes of the Shavington-cum-Gresty Council Meetings held on 28 March 2024 (attached) |
| 5 | To consider the DRAFT Committee membership for 2024/2025 Community & Engagement Committee (7): Cllrs K Gibbs, B Gibbs, McHugh, Cruickshank Finance & Strategy Committee (5): Cllrs K Gibbs, B Gibbs, S Jones, Ferguson, McHugh, Randle Environment & Recreation Committee (8): Cllrs K Gibbs, S Jones, Ferguson, McHugh, Randle, Cruickshank Planning Committee (8): Cllrs McIntyre, K Gibbs, Ferguson, McHugh, Wain Staffing Committee (5): Cllrs Buchanan, B Gibbs. McHugh Village Hall Committee (5): Cllrs McIntyre, K Gibbs, S Jones, Hancock, Cruickshank Complaints Committee (5): Cllrs Buchanan, McHugh, Wain, Randle, B Gibbs |
| 6 | To consider and approve the Terms of Reference of Committees for 2024/2025 (attached) |
| 7 | To consider and approve the Council meetings calendar 2024/25 (attached) |
| 8 | To consider and approve representations on outside bodies: Village Festival Committee Wybunbury United Charities Theo Steele Bequest Shavington Park Resident Liaison Group |
| 9 | To review the Parish Council’s affiliation to Cheshire Association of Local Council (ChALC) |
| 10 | To confirm the Council’s adoption of: i. Shavington-cum-Gresty Standing Orders (attached) ii. Shavington-cum-Gresty Finance Regulations (attached) |
| 11 | To review and consider the following external support services and subscriptions: i. Beardmore Accountants for payroll service ii. JDHBS as GDPR consultant iii. Parish Online |
| 12 | Internal auditor – to approve JDH Business Services as internal auditor for 2024/25 |
| 13 | To review and consider the Council’s bank signatories: Cllr K Gibbs Cllr B Gibbs Cllr Hancock Cllr McIntyre Cllr Ferguson S Garnero (Parish Clerk) S Randle (Community Manager) |
| 14 | To consider to approve the Annual Governance Statement 2023/24 by resolution (attached) |
| 15 | To review and consider the Internal Auditor report (attached) |
| 16 | To approve dates for the period of Public Rights: Commencing on Monday 3 June 2024 and ending on Friday 12 July 2024 |
| 17 | To consider to approve Section 2 – Accounting Statemen 2023-24 for submission to PKF Littlejohn LLP, external auditor (attached) |
| 18 | To receive and consider updates from Committee Chairs in relation to meetings held since the previous Shavington-cum-Gresty Parish Council meeting on 28 March 2024 or any items arisen since then: Committee: Community and Engagement Committee Chair: Councillor K Gibbs Committee: Village Hall Committee Chair: Cllr McIntyre Committee: Environment and Recreation Committee Chair: Councillor Ferguson Committee: Finance & Strategy Committee Chair: Cllr Wain Committee: Staffing Committee Chair: Cllr Buchanan Committee: Planning Committee Chair: Cllr McIntyre |
| 19 | To note the YTD Parish Council finance position (attached) |
| 20 | To note and approve all payments since 1 April 2023 (attached) |
| 21 | To receive a report from the February and March Village Beat Manager (attached) |
| 22 | To consider making a response to the following planning applications: Application: 24/1393N Proposal: Retrospective application for proposed repositioning of screen fence Location: 21, LITTLE MEADOW PLACE, SHAVINGTON, CW2 5UB National Grid Ref: 370975.9541 353052.3227 |
| 23 | To consider making responses to any urgent planning application consultations that have arisen since this agenda was published |
| 24 | To consider moving £28,244.20 from Shavington-cum-Gresty PC-Village Hall bank account to Shavington-cum-Gresty Parish Council bank account |
| 25 | To receive and consider updates on the following grant applications (attached) i. SPF E60 Cultural Activity Grant: Parish Council has been awarded £3,900 towards the D-Day Programme. ii. Flourish Fund: Parish Council has been awarded £5,000 towards the Wellbeing Wednesdays in Shavington-cum-Gresty Programme. iii. Improved, Greener Community Fund: Parish Council has been awarded £750 towards new blinds in the Village Hall (with a matching fund of £250 from the Parish Council). To consider delegating the Community Manager and Clerk to deliver the D-Day Programme and the blinds refurbishment at the Village Hall |
| 26 | To receive and consider proposals for suppliers to deliver cardio-vascular activities as part of the Wellbeing Wednesday programme (attached) To consider delegating the Community Manager to deliver the Wellbeing Wednesday progamme |
| 27 | To receive and consider quotes from solicitors to draft the hiring agreement for the village hall shed. (attached) To receive and consider the response from the Shavington Village Festival Committee regarding their availability to match fund the legal costs for drafting the agreement. |
| 28 | To receive an update on the Shavington-cum-Gresty Parish Council Strategy 2024-29 |
| 29 | To receive and consider an update with regard to the pest-control treatment at the Gresty Lane Allotments, and to consider alternative options (attached) |
| 30 | To receive an update on the Fire Safety Audit undertook by Cheshire Fire and Rescue Service at the Village Hall |
| 31 | To note the date of the next Council Meeting – 5 June 2024 7:30PM |