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Parish Council Meeting, 3 July 2024, 7:30PM

Meeting Summary

Committee:Full Parish Council
Date/Time:
Venue:Shavington Village Hall

Public Agenda

1To receive and consider apologies for absence  
2To note declarations of Members’ interest  
3To confirm and sign the minutes of the Shavington-cum-Gresty Council Meeting held on 5 June 2024 (attached)  
4Public Participation
 A period not exceeding 20 minutes for members of the public to ask questions or submit comments  
5To receive and consider updates from Committee Chairs in relation to meetings held since the previous Shavington-cum-Gresty Parish Council meeting on 5 June or any items arisen since then:  

Committee: Community and Engagement Committee
Chair: Councillor K Gibbs
Meeting held on 12 June 2024 (draft minutes attached)
Items for consideration:  

that the Community Manager is requested to submit the grant application for the historic project and that a recommendation is made to the Full Council to support the project if the grant is awarded.
The Shavington-cum-Gresty Grant Program is recommended to Full Council for adoption, subject the amendments discussed being made
that the Shavington-cum-Gresty Village Hall Community Access Program is approved in principle, but final decision is left to Full Council subject to full details of the project being defined    

Committee: Village Hall Committee
Chair: Cllr McIntyre  

Committee: Environment and Recreation Committee
Chair: Councillor Ferguson  

Committee: Finance & Strategy Committee
Chair:
Meeting held on 26 June 2024 (draft minutes attached)
Item for consideration  

that the Budget Setting Schedule for 2025/26 is approved and recommended to Full Council for adoption
that the following policies are approved and recommended to Full Council for adoption: Shavington-cum-Gresty Parish Council Performance Management Policy; Shavington-cum-Gresty Parish Council Quality Policy; Shavington-cum-Gresty Parish Council Allotment Policy; Shavington-cum-Gresty Parish Council Bench Sponsorship Policy; Shavington-cum-Gresty Parish Council Child Protection and Safeguarding; Shavington-cum-Gresty Parish Council Complaint Policy; Shavington-cum-Gresty Parish Council Dignity at Work; Shavington-cum-Gresty Parish Council Document Retention Policy; Shavington-cum-Gresty Parish Council Environment and Sustainability Policy; Shavington-cum-Gresty Parish Council Fixed Asset and Content Management Policy; Shavington-cum-Gresty Parish Council Granting of Honorary Freedom of the Parish

that the following policy is approved, subject to the name being amended from ‘Shavington-cum-Gresty Parish Council Fast Fail Policy’ to ‘Shavington-cum-Gresty Parish Council Fail Fast Policy’.
that the updated version of the Shavington-cum-Gresty Financial Regulations, revised in alignment with the newly published NALC Model Financial Regulations 2024 is approved and recommended to Full Council for adoption    

Committee: Staffing Committee
Chair: Cllr Buchanan  

Committee: Planning Committee
Chair: Cllr McIntyre
Meeting held on 5th June (minutes attached) and 3 July 2024  
6To receive the May report from the Village Beat Manager (attached)  
7 To note the YTD Parish Council finance position (attached)  
8To note and approve all payments since 1 April 2024 (attached)  
9To receive and consider the next round of payments (attached)  
10To consider the following recommendation from Community & Engagement Committee (attached):  

that the Community Manager is requested to submit the grant application for the historic project and that a recommendation is made to the Full Council to support the project if the grant is awarded.  
11To consider the following recommendation from Community & Engagement Committee (attached):  

The Shavington-cum-Gresty Grant Program is recommended to Full Council for adoption, subject the amendments discussed being made  
12To consider the following recommendation from Community & Engagement Committee (attached):  

that the Shavington-cum-Gresty Village Hall Community Access Program is approved in principle, but final decision is left to Full Council subject to full details of the project being defined  
13To receive and consider an update on the Main Road Car Park in Shavington.  
14To receive and consider an update on the Weston Mitigation Land acquisition project  (to follow)
15To consider the following recommendation from Finance & Strategy Committee (attached):  

that the budget setting schedule 2025/26 is approved  
16To consider the following recommendation from Finance & Strategy Committee (attached):  

that the following policies are approved:
Shavington-cum-Gresty Parish Council Performance Management Policy (new)
Shavington-cum-Gresty Parish Council Quality Policy (new)
Shavington-cum-Gresty Parish Council Allotment Policy (revisions in yellow)
Shavington-cum-Gresty Parish Council Bench Sponsorship Policy (revisions in yellow)
Shavington-cum-Gresty Parish Council Child Protection and Safeguarding (revisions in yellow)
Shavington-cum-Gresty Parish Council Complaint Policy (revisions in yellow)
Shavington-cum-Gresty Parish Council Dignity at Work (revisions in yellow)
Shavington-cum-Gresty Parish Council Document Retention Policy (revisions in yellow)
Shavington-cum-Gresty Parish Council Environment and Sustainability Policy (revisions in yellow)
Shavington-cum-Gresty Parish Council Fixed Asset and Content Management Policy (revisions in yellow)
Shavington-cum-Gresty Parish Council Granting of Honorary Freedom of the Parish (revisions in yellow)  

that the following policy is approved, subject to the name being amended from ‘Shavington-cum-Gresty Parish Council Fast Fail Policy’ to ‘Shavington-cum-Gresty Parish Council Fail Fast Policy’.    
17To consider the following recommendation from Finance & Strategy Committee (attached):

That the updated version of Shavington-cum-Gresty Parish Council Financial Regulations, revised in alignment with the newly published NALC Model Financial Regulation 2024, is approved  
18To receive and consider an update on the Village Hall Shed Licence  
19To receive and consider the latest version of the Parish Council Strategy 2024-29 booklet for final approval (attached)  
20To receive and consider an update from the Clerk regarding Vine Tree Play Park and the implementation of evening use restrictions following the recommendation from the PCSO.
21To note the date of the next Council Meeting – 4 September 2024 7:30PM