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Parish Council, Wed 6 Nov 2024 7:30PM

Meeting Summary

Committee:Full Parish Council
Date/Time:
Venue:Shavington Village Hall

Public Agenda

1To receive and consider apologies for absence  
2To note declarations of Members’ interest  
3To confirm and sign the minutes of the Shavington-cum-Gresty Council Meeting held on 2 October 2024 (attached)  
4Public Participation
 A period not exceeding 20 minutes for members of the public to ask questions or submit comments  
5To receive and consider updates from Committee Chairs in relation to meetings held since the previous Shavington-cum-Gresty Parish Council meeting on 2 October 2024 or any items arisen since then:  

Committee: Community and Engagement Committee
Chair: Cllr K Gibbs  

Committee: Village Hall Committee (DRAFT minutes attached)
Chair: Cllr McIntyre
Meeting held on 9 October 2024
Items for consideration:  

I.  that the following rates applicable form 1 April 2025 are recommended to Finance & Strategy Committee:
Weekday morning £35
Weekday afternoon £35
Weekday evening £35
Weekend session £55
Saturday night session £140
Concessionary fee: Weekend session residents £40
16 weeks block consecutive offer at the price of 12  

ii.  it is recommended that Full Council approve the immediate implementation of the Saturday night fee of £140  

iii.It is recommended that Full Council approve the closure of the Village Hall on the following days to support local events and for hall management purposes:  
Shavington Village Festival: Closure on the day of the event, with the date communicated at least 10 months in advance and subject to negotiation with regular hirers.
Remembrance Service: Closure in the morning only.
Christmas Eve through 2nd January: Closure, except for any long-term bookings.  

Committee: Environment and Recreation Committee (DRAFT minutes attached)
Chair: Cllr Cruickshank
Meeting held on 9 October 2024
Items for considerations:  
iv. that a recommendation is made to Full Council to review s3.12 of the Allotment Policy as follows, in order to ensure compliance with the latest regulations:   “3.12 The tenant shall not keep, or allow others to keep, animals or livestock (except hens, but not cockerels, or rabbits) on the allotment site. While it is lawful to keep hens or rabbits on an allotment, tenants must notify the Council in writing before doing so. The tenant must also demonstrate that the keeping of hens or rabbits will not harm their health or cause a nuisance to other allotment tenants (as per section 12 of the Allotments Act 1950). Any structures required to keep hens or rabbits on a plot must comply with section 5 of these Rules. Additionally, tenants must adhere to all relevant national regulations concerning the keeping of poultry, including the responsibility to register as a keeper.”    

Committee: Finance & Strategy Committee
Chair: Cllr K Gibbs  

Committee: Staffing Committee
Chair: Cllr Buchanan Meeting held on 16 October 2024 (Non-Quorate)
Meeting held on 6 November 2024  

Committee: Planning Committee
Chair: Cllr McIntyre
Meeting held on 2 October 2024 (minutes attached) and 6 November 2024  
6To receive information on the September report from the Village Beat Manager and any update on the Shavington-cum-Gresty Funded PCSO activities from Cllr S. Jones (attached)  
7 To note the information of the Year-To-Date Parish Council finance position (attached)  
8To note and approve all payments since 1 April 2024 (attached)  
9To receive and consider the next round of payments (attached)  
10To consider adding the Locum Clerk as a signatory to both the Parish Council and Village Hall bank accounts, and to instruct the Clerk to complete all necessary paperwork as soon as the contract with LCC is signed.  
11To receive and consider the following recommendation from the Village Hall Committee:  

that the following rates applicable form 1 April 2025 are recommended to Finance & Strategy Committee:
Weekday morning £35
Weekday afternoon £35
Weekday evening £35
Weekend session £55
Saturday night session £140
Concessionary fee:
Weekend session residents £40
16 weeks block consecutive offer at the price of 12    

it is recommended that Full Council approve the immediate implementation of the Saturday night fee of £140    
12To receive and consider the following recommendation from the Village Hall Committee:  

It is recommended that Full Council approve the closure of the Village Hall on the following days to support local events and for hall management purposes:  

Shavington Village Festival: Closure on the day of the event, with the date communicated at least 10 months in advance and subject to negotiation with regular hirers.
Remembrance Service: Closure in the morning only.
Christmas Eve through 2nd January: Closure, except for any long-term bookings.    
13To receive and consider the following recommendation from the Environment and Recreation Committee:  

that a recommendation is made to Full Council to review s3.12 of the Allotment Policy as follows, in order to ensure compliance with the latest regulations:  

“3.12 The tenant shall not keep, or allow others to keep, animals or livestock (except hens, but not cockerels, or rabbits) on the allotment site. While it is lawful to keep hens or rabbits on an allotment, tenants must notify the Council in writing before doing so. The tenant must also demonstrate that the keeping of hens or rabbits will not harm their health or cause a nuisance to other allotment tenants (as per section 12 of the Allotments Act 1950). Any structures required to keep hens or rabbits on a plot must comply with section 5 of these Rules. Additionally, tenants must adhere to all relevant national regulations concerning the keeping of poultry, including the responsibility to register as a keeper.”  
14To receive and consider DRAFT budget 2025-26 recommendations from Committees (attached)  
15To consider the closure of the Council Offices from 24 December 2024 to 1 January 2025 (inclusive).  
16To note the date of the next Council Meeting – 4 December 2024 7:30PM