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Parish Council Meeting – 1 June 2022 8PM

Meeting Summary

Committee:Full Parish Council
Venue:Shavington Village Hall

Public Agenda

1To receive and consider apologies for absence  
2To note declarations of Members’ interest  
3To confirm and sign the minutes of the Shavington-cum-Gresty Council Meetings hold on 4 May 2022 (attached)  
4Public Participation
 A period not exceeding 20 minutes for members of the public to ask questions or submit comments  
5To receive and consider updates from Committee Chairs in relation to meetings held since the previous Shavington-cum-Gresty Parish Council meeting on 4 May 2022 or any items arisen since then:  

Committee: Community and Engagement Committee
Chair: Councillor K Gibbs    

Committee: Village Hall Committee
Chair: Cllr McIntyre    

Committee: Environment and Recreation Committee
Chair: Councillor Ferguson    

Finance & Strategy Committee (DRAFT minutes attached)
Chair: Cllr Wain
Meeting held 18 May 2022
Items for consideration:  

– That the Financial Risk assessment is recommended to Full Council to adoption, subject to:  
i. Supplier fraud: more details being included in the risk section
ii. Supplier dispute: being listed as risk  

-That the budget setting schedule for 2023/24 is approved and recommended to Full Council  

Committee: Staffing Committee
Chair: Councillor Buchanan  

Planning Committee
Chair: Still to be nominated Meeting held on 1 June 2022    
6To consider and approve representations on outside bodies:

Village Festival Committee – Cllr Hancock  
7To consider nominations to new and existing Committees (attached)  
8To consider to approve the Annual Governance Statement by resolution (attached)  
9To review and consider the Internal Auditor report (attached)  

To approve dates for the period of Public Rights:  
Commencing on Monday 13 June 2022 and ending on Friday 22 July 2022  
10To consider to approve Section 2 – Accounting Statemen 2021-22 for submission to PKF Littlejohn LLP, external auditor (attached)  
11To receive and consider the revised Parish Council Financial Risk Assessment as recommended by the Finance & Strategy Committee (attached)  
12To receive and consider the budget setting schedule for 2023/24 as recommended by the Finance & Strategy Committee (attached)  
13To receive an update on Cheshire East Council’s plans affecting the Parish Council from Cllr Marren (CEC) (attached)  
14To receive an update from Cllr Buchanan with regards to the AGM of the Wybunbury United Charities  
15To consider granting a waiver of the six-month attendance rule provided for within Section 85(1) of the Local Government Act to Cllr Ryan Moore  
16To note and approve payments since the previous meeting (attached)  
17To consider approving the next round of payments (attached)  
18To note the YTD Parish Council finance position (attached)  
19To receive and consider an update with regards to 140 Main Road  
20To receive an update with regards to the #QueenBee project and the acceptance of the HS2 Community grant award.  
21To receive and consider an update with regards to the damaged Parish Council’s planter in Main Road/Weston Road and related emergency repair works approved by the Clerk under the E&R Committee ToR  
22To consider a resolution under Section 1 of the Public Bodies (Admission to Meetings) Act 1960 to exclude the public and representatives of the press from the meeting during the consideration of item 23 on the grounds that the matters contain sensitive information and by reason of confidential nature of the business being transacted.  
23To receive and consider staff appraisal and staff salary review (circulated)  
24To note the date of the next Council Meeting – 6 July 2022, 8pm