Annual Meeting of the Parish Council, 7 May 2025, 7:30pm
Meeting Summary
| Committee: | Full Parish Council |
| Status: | Occurred |
| Venue: | Shavington Village Hall |
Public Agenda
AGENDA
| 1 | To receive and consider apologies for absence |
| 2 | To note declarations of Members’ interest |
| 3 | To elect a Chair and Vice-Chair of the Parish Council Chair and Vice-Chair once elected will be asked to sign their Declarations of Acceptance of office. |
| 4 | To confirm and sign the minutes of the Shavington-cum-Gresty Council Meetings held on 2 April 2025 (attached) |
| 5 | To consider the DRAFT Committee membership for 2025/2026 Community & Engagement Committee (max 7): Cllrs Cruickshank, K Gibbs, S Jones, McIntyre, vacancy (x3) (4) Finance & Strategy Committee (max 6): Cllrs Ferguson, K Gibbs, S Jones, Randle, vacancy (x2) (4) Environment & Recreation Committee (max 6): Cllrs Cruickshank, Ferguson, K Gibbs, S Jones, Randle, vacancy (5) Planning Committee (max 5): Cllrs Ferguson, K Gibbs, McIntyre, vacancy (x2) (3) Staffing Committee (max 5): Cllrs Buchanan, Cruickshank, vacancy (x3) (2) Village Hall Committee (max 5): Cllrs K Gibbs, Hancock, S Jones, McIntyre, Randle (5) Complaints Committee (max 5): Cllrs Randle, vacancy (x4) (1) |
| 6 | To consider and approve the Terms of Reference of Committees for 2025/26 (attached) |
| 7 | To consider and approve the Council meetings calendar 2025/26 (attached) |
| 8 | To consider and approve representations on outside bodies: Village Festival Committee Wybunbury United Charities Theo Steele Bequest Shavington Park Resident Liaison Group |
| 9 | To review the Parish Council’s affiliation to Cheshire Association of Local Council (ChALC) at a cost of £1592 for 2025-26. |
| 10 | To confirm the Council’s adoption of: Shavington-cum-Gresty Standing Orders (attached) Shavington-cum-Gresty Finance Regulations (attached) |
| 11 | To review and consider the following external support services and subscriptions: Beardmore Accountants for payroll service JDHBS as GDPR consultant Parish Online |
| 12 | Internal auditor – to approve JDH Business Services as internal auditor for 2025/26 |
| 13 | To review and consider the Council’s bank signatories: Cllr K Gibbs Cllr B Gibbs Cllr Hancock Cllr McIntyre Cllr Ferguson H Marshall (Parish Clerk) S Randle (Community Manager) A Wilson (Locum Clerk – to be removed) |
| 14 | To receive and consider updates from Committee Chairs in relation to meetings held since the previous Shavington-cum-Gresty Parish Council meeting on 2 April 2025 or any items arisen since then: Committee: Community and Engagement Committee Chair: Councillor K Gibbs Committee: Village Hall Committee (23 April minutes attached) Chair: Cllr McIntyre Committee: Environment and Recreation Committee Chair: Cllr Cruickshank Committee: Finance & Strategy Committee Chair: Cllr K Gibbs Committee: Staffing Committee Chair: Cllr Buchanan Committee: Planning Committee Chair: Cllr McIntyre |
| 15 | To note the YTD Parish Council finance position (attached) |
| 16 | To note and approve all payments since 1 April 2025 (attached) |
| 17 | To receive and consider the next round of payments (attached) |
| 18 | To approve in advance payments for the following: PAYE Pension contributions NI contributions Village Hall Electricity Direct Debit Village Hall Gas Direct Debit Village Hall Water Direct Debit Village Hall Waste collections Direct Debit Website and design (Fearnaught – until completion of contract) Direct Debit Adobe subscription Direct Debit Payroll monthly costs (as per agreement) Grounds maintenance monthly cost (as per agreement) |
| 19 | To receive a report from the March Village Beat Manager (to follow) |
| 20 | To consider making a response to the following planning applications: 25/0820/TPO: Works to TPO Trees 94 Alfred Potts Way, Shavington, Crewe, Cheshire East, CW2 5EF As agreed specification. Dated 17/04/2025. Oak Tree: Lateral reduction by up to 1 metre from property 25/1109/VOC: Variation of Condition 353a Crewe Road, Shavington, Crewe, Cheshire East, CW2 5AD Variation of condition 2 on approval 24/0350N: Addition of a small porch to the front elevation. 25/1263/HOUS Householder 13 Black Croft Close, Shavington, Crewe, Cheshire East, CW2 5UJ Conversion of integral garage into habitable room. |
| 21 | To consider making responses to any urgent planning application consultations that have arisen since this agenda was published |
| 22 | To consider moving £19,273.80 from Shavington-cum-Gresty PC-Village Hall bank account to Shavington-cum-Gresty Parish Council bank account |
| 23 | To receive and consider updates on the following grant applications (attached) – Anwyl homes To consider delegating spending of this £1000 grant to the Community Manager and Clerk for a bench planter. |
| 24 | To consider and approve a new CCTV policy for the Village Hall (attached) |
| 25 | To note the date of the next Council Meeting – 4 June 2025 7:30PM |