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Environment & Recreation Committee Terms of Reference

Approved by Shavington cum Gresty Parish Council on 4 May 2022

 5 Members of the AuthorityQuorum 3
 Meeting will take place every 6 months  
 The Committee’s objective is to improve the quality of life in Shavington-cum-Gresty by providing and maintaining local amenities, allotments and environment in an efficient, cost effective and environmentally sustainable way.   All non-committee members may attend meetings of the Committee except for confidential items and speak at the Chairman’s discretion but are unable to vote.  
 Function of the Council Column 1Delegation of Function Column 2
   
1To manage the operation of all open spaces, playing fields, playgrounds and allotments under the responsibility of the Council.Committee Parish Clerk for routine management  
2To recruit, appoint, review and regularly monitor the ground maintenance contracts to guarantee value for money for the Council.    Committee   Parish Clerk for routine management   Council for everything without budgetary allocation.   Parish Clerk for emergency works in line with Finance Regulation, subject to reporting justification to next Council  
3To monitor the maintenance of all open spaces particularly the Village Hall patio garden and war memorial and ensure that they are in safe condition for their use by the public.Committee   Parish Clerk for routine management   Council for everything without budgetary allocation.   Parish Clerk for emergency works in line with Finance Regulation, subject to reporting justification to next Council  
4To ensure that all the council’s green spaces and flower beds are managed effectively to provide a pleasant and safe environment for residents and visitors to the Parish.  Committee
5To encourage engagement with the community, interest groups and external bodies, to assist in the conservation and enhancement of council green spaces and flower displays.  Committee
6To consider and where relevant determine, in association with appropriate other bodies, the arrangement and presentation of flower beds, green areas and other relevant matters on Council property  Committee
7To undertake and monitor health and safety inspections of all playground equipment, and arrange for remedial works where recommended.Committee   Parish Clerk for routine management   Council for everything without budgetary allocation.   Parish Clerk for emergency works in line with Finance Regulation, subject to reporting justification to next Council  
8To keep under review opportunities to secure funding support from external sources  Committee
9To liaise with outside companies/agencies on amenity issuesCommittee   Parish Clerk for routine management   Council for everything without budgetary allocation.   Parish Clerk for emergency works in line with Finance Regulation, subject to reporting justification to next Council  
10To review and recommend all the charges and fees relating to Gresty Lane allotment site  Committee  
11To oversee the management, maintenance, upkeep and improvement of the allotment site, work to ensure that allotment plots are maintained to a high standard and to maximise the occupancy of the allotment sites in Gresty Lane.  Committee   Parish Clerk for routine management  
12To develop, oversee and promote projects that relate to the upgrading and improvement of the allotments in Gresty Lane.  Committee  
13To be responsible for monitoring the terms laid out as part of Allotment policy   To draft and recommend policies relevant to this Committee to Full Council  Committee  
14To ensure that repairs and maintenance of benches owned by the Parish Council are carried outCommittee   Parish Clerk for routine management   Parish Clerk for emergency works in line with Finance Regulation, subject to reporting justification to next Council

NB. Any actions delegated to the Parish Clerk/Proper Officer may in his/her absence be undertaken by the nominated deputy or deputies, if the matter cannot wait until the Parish Clerk’s return.