Environment & Recreation Committee Terms of Reference

Approved by Shavington cum Gresty Parish Council on 4 May 2022

	5 Members of the Authority	Quorum 3
	Meeting will take place every 6 months
	The Committee’s objective is to improve the quality of life in Shavington-cum-Gresty by providing and maintaining local amenities, allotments and environment in an efficient, cost effective and environmentally sustainable way. All non-committee members may attend meetings of the Committee except for confidential items and speak at the Chairman’s discretion but are unable to vote.
	Function of the Council Column 1	Delegation of Function Column 2

1	To manage the operation of all open spaces, playing fields, playgrounds and allotments under the responsibility of the Council.	Committee Parish Clerk for routine management
2	To recruit, appoint, review and regularly monitor the ground maintenance contracts to guarantee value for money for the Council.	Committee Parish Clerk for routine management Council for everything without budgetary allocation. Parish Clerk for emergency works in line with Finance Regulation, subject to reporting justification to next Council
3	To monitor the maintenance of all open spaces particularly the Village Hall patio garden and war memorial and ensure that they are in safe condition for their use by the public.	Committee Parish Clerk for routine management Council for everything without budgetary allocation. Parish Clerk for emergency works in line with Finance Regulation, subject to reporting justification to next Council
4	To ensure that all the council’s green spaces and flower beds are managed effectively to provide a pleasant and safe environment for residents and visitors to the Parish.	Committee
5	To encourage engagement with the community, interest groups and external bodies, to assist in the conservation and enhancement of council green spaces and flower displays.	Committee
6	To consider and where relevant determine, in association with appropriate other bodies, the arrangement and presentation of flower beds, green areas and other relevant matters on Council property	Committee
7	To undertake and monitor health and safety inspections of all playground equipment, and arrange for remedial works where recommended.	Committee Parish Clerk for routine management Council for everything without budgetary allocation. Parish Clerk for emergency works in line with Finance Regulation, subject to reporting justification to next Council
8	To keep under review opportunities to secure funding support from external sources	Committee
9	To liaise with outside companies/agencies on amenity issues	Committee Parish Clerk for routine management Council for everything without budgetary allocation. Parish Clerk for emergency works in line with Finance Regulation, subject to reporting justification to next Council
10	To review and recommend all the charges and fees relating to Gresty Lane allotment site	Committee
11	To oversee the management, maintenance, upkeep and improvement of the allotment site, work to ensure that allotment plots are maintained to a high standard and to maximise the occupancy of the allotment sites in Gresty Lane.	Committee Parish Clerk for routine management
12	To develop, oversee and promote projects that relate to the upgrading and improvement of the allotments in Gresty Lane.	Committee
13	To be responsible for monitoring the terms laid out as part of Allotment policy To draft and recommend policies relevant to this Committee to Full Council	Committee
14	To ensure that repairs and maintenance of benches owned by the Parish Council are carried out	Committee Parish Clerk for routine management Parish Clerk for emergency works in line with Finance Regulation, subject to reporting justification to next Council

NB. Any actions delegated to the Parish Clerk/Proper Officer may in his/her absence be undertaken by the nominated deputy or deputies, if the matter cannot wait until the Parish Clerk’s return.