Councillor Allowances and Expenses Policy

Approved 28.03.2024

INTRODUCTION
1.1. It is the policy of Shavington-cum-Gresty Parish Council (“the Council”) that Councillors should
not be either financially advantaged or disadvantaged because of genuine council business
expenses.
1.2. This policy will apply to all Councillors, including co-opted Members, of the Council.

COUNCILLOR ALLOWANCES
2.1. The Local Authorities (Members’ Allowances) (England) Regulations 2003 apply to those
parishes that pay members’ allowances. Shavington-cum-Gresty Parish Council makes no
provision for allowances, but does make provision for reimbursement of expenses as detailed
below.

MEMBERS’ AND CO-OPTED MEMBERS EXPENSES
3.1 Members and co-opted members attending training courses or other events which the Council
has requested they attend as the Council’s representative(s) will have their travel expenses
reimbursed subject to prior authorisation by the Clerk. Mileage will be reimbursed according to the
HMRC approved rates, and counted only from Shavington-cum-Gresty.
3.2 The Council will reimburse Members for reasonable expenses wholly, necessarily and
exclusively incurred in connection with its business, provided that such expenses have been
approved in advance by the Council or by the Clerk
3.3. All expense claims must be made promptly (within 2 months of expenditure being incurred)
using the Expenses Claim form and must be accompanied by receipts. VAT invoices should be
obtained where relevant.
3.4. In exceptional circumstances, where there is a compelling business reason, Councillors may
be reimbursed for purchases made on behalf of the Council. Orders should be placed in the name
of the Council and a VAT invoice obtained
3.5 Payment of expenses claims is subject to approval by the Council.